Privacy Policy

1. Overview

This Privacy Policy explains how:

  • Wellness House LLC (“Wellness House”)

  • Naghibi Naturopathic LLC (“Naghibi Naturopathic”)

collect, use, store, and protect personal information.

These are separate legal entities that may operate under related branding.

The entity providing services to you determines how your information is handled.

2. Entity Distinction

A. Wellness House LLC

A functional wellness and integrative health consulting practice providing:

  • Nutrition education

  • Lifestyle guidance

  • Foundational wellness support

  • Educational consulting

Wellness House does not provide medical diagnosis, treatment, or disease management.

Participation does not establish a doctor–patient relationship.

B. Naghibi Naturopathic LLC

A licensed naturopathic medical entity operating within the scope of state licensure.

If you receive licensed medical services through Naghibi Naturopathic LLC:

  • A doctor–patient relationship is established.

  • Your information may be treated as Protected Health Information (PHI).

  • Services are subject to applicable healthcare regulations.

3. Information We Collect

Depending on which entity you engage with, we may collect:

Personal Information

  • Name

  • Address

  • Email

  • Phone number

  • Date of birth

Wellness or Health Information

  • Dietary information

  • Lifestyle information

  • Lab results

  • Health history

Medical Information (Naghibi Naturopathic LLC Only)

If receiving licensed medical care:

  • Clinical notes

  • Diagnosis

  • Treatment plans

  • Prescriptions

  • Insurance information

Payment Information

  • Billing details

  • Credit/debit card information (processed via secure third-party processors)

  • Financing information (e.g., Affirm)

4. How Information Is Used

Information is used to:

  • Provide consulting or medical services

  • Communicate regarding appointments

  • Process payments

  • Coordinate laboratory testing

  • Maintain internal records

  • Improve operational quality

We do not sell personal information.

5. HIPAA & Medical Privacy (Naghibi Naturopathic LLC)

If you receive licensed medical services through Naghibi Naturopathic LLC:

  • Your information may constitute Protected Health Information (PHI).

  • We comply with applicable federal and state privacy laws.

  • You will receive a separate Notice of Privacy Practices where required.

If you are only receiving consulting services through Wellness House LLC, services may not fall under HIPAA-covered medical treatment.

6. Laboratory Testing

Laboratory services may be coordinated through third-party providers.

  • Laboratories operate independently.

  • Shipping risks are outside our control.

  • Lab results are not medical diagnoses when provided under Wellness House consulting services.

  • Clients are responsible for reviewing medical findings with a licensed provider.

7. Third-Party Service Providers

We may use third-party providers for:

  • Scheduling platforms

  • Telecommunication systems

  • Laboratory testing

  • Payment processing

  • Financing providers

  • Website hosting

  • Analytics

These providers operate under their own privacy policies.

8. Session Recording

With client consent:

  • Individual sessions may be recorded for internal training and quality control.

  • Recordings are confidential and not publicly distributed.

  • Consent may be declined.

9. De-Identified Educational Use

With written consent, de-identified data (such as anonymized lab results) may be used for educational purposes.

No personally identifiable information will be disclosed.

10. Data Security

We implement reasonable safeguards to protect personal information.

However, no electronic transmission can be guaranteed completely secure.

11. Data Retention

Information is retained as necessary to:

  • Fulfill service obligations

  • Comply with legal requirements

  • Maintain professional standards

Retention requirements may differ between consulting and licensed medical services.

12. Assumption of Risk (Wellness House LLC)

Participation in consulting services is voluntary.

Wellness House LLC does not provide medical care.

Clients remain responsible for all medical decisions and must maintain a relationship with a licensed medical provider.

13. Changes to This Policy

We may update this policy at any time. Updates will be reflected with a revised effective date.

14. Contact Information

For privacy-related questions:

Wellness House LLC
Email: info@wellnesshouse.io

Naghibi Naturopathic LLC
[Insert Medical Practice Contact Information]